What is a Paid Event?

An event is considered to be a paid event in GEVME if:

  1. It has ticket(s) with prices.
  2. It has merchandise(s) with prices.

That means that even if your event is free (i.e. your tickets are free) it will be considered to be a paid event in the technical sense by GEVME if it has merchandise with price.

Important Notes When Having a Paid Event

The following are important things to understand and keep in mind when having a paid event in GEVME:

  1. Payment Method
    You will need to have a payment method setup if your event is paid and involves money. By default, GEVME will automatically add a cheque payment method for you if your event involves money. You can then of course edit or add more payment methods if required. For more information on that, see the article Setting Up the Payment Method of an Event.
  2. Buyers and Orders
    Buyers and orders are critical aspects in the case of paid events. When a paid registration is submitted, an order is placed and the buyer is the person tagged to that order and the one who is therefore charged for the transaction.

    This is illustrated by the diagram below, where Peter becomes the buyer.

3. Buyer Form to be Turned On
Following point #2 above, the Buyer form is therefore important when having a paid event and is recommended to be turned on, in order to capture the Buyer's details.

4. What Happens if the Buyer Form is Turned Off?
If the Buyer form is turned off, the following two things will happen depending on the setup of your registration:

  1. Single Registration Form Setup
    If you have setup your registration to have a single registration form (as described in this article under the heading Single Registration) and you have only your Attendee form is turned on, then the Attendee's details will be used to create the Buyer profile by GEVME in the background. So that means the Attendee will effectively also become the buyer tagged to the order.
  2. Multiple Tickets Setup
    If you have setup your registration to enable the participant to buy more than 1 ticket at a time and that you turn off your Buyer form, then the attendee details of the first ticket will be used to create the Buyer profile. This is illustrated by the diagram below:

So Jim becomes both the Attendee #1 and the Buyer. As it can be seen, this is not a recommended setup. It is therefore strongly advised to turn on the Buyer form in such a case, in order to make it clear as to who becomes the buyer.