The Merchandise & Inventory module in Gevme allows you to have priced items and/or items with quantity tracking in your registration. This restricts the number of registration that selects the defined option.
Setting up Merchandise
To set up merchandise for your event, follow these steps:
1. Add a radio button, checkbox, drop-down or number field to your attendee form (for more detailed information on how to do that, see the article Adding a Field to Your Form). The field that you add is essentially what will be become the merchandise later on.
For example, you could set up a dropdown field on the Attendee Form like this:
2. Click on Merchandise & Inventory in the left-hand navigation menu.
3. On the Merchandise & Inventory screen, click on Add Merchandise on the top right corner and select the field that you want to convert to a merchandise.
There are any fields in radio button, checkbox, drop-down or number field, they will be available for selection.
After selecting the fields, you will find your relevant fields under segments
- Attendee form merchandises
- Buyer form merchandises
4. Select Display Style
On the top right corner, click on the 3 dots. Here, you are able to select the relevant display style in the front end. There are 2 display style for your selection.
| Display Style | Front-End | Back-End | Field Type |
|---|---|---|---|
| Default |  | Simply add Price, Quantity | Drop-down Radio Button Checkbox Number |
| Advanced |  | You can add relevant image and description for each merchandise items | Radio Button Checkbox Number *To note, this display style is NOT available for Drop-down |
Configure a Merchandise Item
Key in the price and quantity for the respective items.
Note: For the quantity, key in zero for unlimited.
Do not leave the Quantity blank as it will be an undefined values and show errors.
For advanced display, you can upload image and add description.
Image: 320W x 176H pixels. At any time, you can remove or change the image at your convenience.
For Description, simply click on the Text Box. There are Text and Paragraph editors that you can utilise. Do note that there is a limit of 10,000 characters.
Once done, click on the green Save changes button in the top right-hand corner. This will save and apply the edits that you entered.
The table will then show you the number of used quantity and quantity left for each item:
Once there are registrations and that participants have selected the products, the numbers will be updated accordingly:
Important: Once registration has started with merchandise getting updated based on usage, the merchandise field in the Attendee form should NOT be changed, and if changed, the usage count data will be lost, thus causing inconsistency in the system.
Archive a Merchandise
You can archive merchandises by clicking on the 3 dots on the top right-hand corner and select Archive, as long as there are no merchandise used/bought.
Once there are used quantities for the merchandise, you won't be able to archive that merchandise. A message will show if you attempt to delete it.
If you want to remove the merchandise from your registration, hide or remove the field from your form.
For more information on how to do this, see the article Deleting a Field.