During events (especially conferences), there may be different sessions that happen, eg: 

  • Main conference room
  • Workshop A, happening in Room A
  • Workshop B, happening in Room B
  • Etc… 

And, it’s sometimes important to track who goes for what sessions. GEVME Onsite allows the attendance to be kept track of for such cases.

Which field types can be converted into a session?

 
Please note that only the fields belonging to the following field types can be converted into sessions:

  • Radio button
  • Dropdown 
  • Checkbox


How to set up a Session field in the form:


Under the customised fields simply select either a multiple-choice field( Radio button/Dropdown/Checkbox) and configure your session details.

For example, we have created a field named "Days you are attending?" and the options for the field are defined as 25-02-2025 and 26-02-2025.


 Add the created session field under the onsite tab:


Navigate to the Onsite tab and enable Session check-in: 




Select the created session field:


Set up the Sessions


Once you have selected the session field, it will be displayed as follows: 



You can add a brief description about each of the sessions, and also configure the access for attendees for these sessions as per their selection during registration.


  • Allow all attendees to check in for this session: This option will keep the session open for all attendees.

  • Restrict check-in to session-registered attendees only: This option will make the session restricted to limited attendees depending on what choice is assigned to them.


How to check-in the attendees into sessions:


You can check-in attendees into sessions via your laptop, mobile phone scanning or even on a kiosk.

The logic will remain the same for all check-in methods:


log into your event and navigate to the onsite tab and select the "Check-in attendees" button.




Once you are on the check-in page simply select the downward arrow next to the event name in the top left corner and select the desired session:


The check-in process remians the same scan their QR or search the attendee's names to check them in(logging their check in time) : attendee


If you wish to check in the same attendee for the second option,i.e, 26-02-2025, you simply need to select the respective option by clicking the downward arrow next to the event name:


You can check them in via the laptop or scan their QR again.



How to access the Check-in and Check out data post event: 


Once the event has concluded, navigate to your attendee grid to view the captured check-in data.

  • Select the gear symbol and scroll down till you see your sessions option names and select them and apply the changes.


You can now view the check in and check out time captured for the attendees.