Personally Identifiable Information (PII) Anonymisation
Personally identifiable information (PII) is any information connected to a specific individual that can be used to uncover that individual's identity, such as their passport number, full name, email address or phone number.
This feature allows users to mark a field as PII secured and enforce anonymisation on the selected fields.
Options
1. Mask the PII Data
You may anonymise the data fully or partially.
Importance: Successful anonymisation is not reversible.
| Original Data (Passport Field) | Anonymised Data | Format |
|---|---|---|
| B1234567 | B123#### | Keep the first 4 characters, and replace all other characters with "#" |
| B1234567 | B1****67 | Keep the first and the last 2 characters, and replace all other characters with "*" |
| B1234567 | PII### | Replace the values fully with your preferred text |
2. Encrypt the PII Data
While this encrypts the data, making it invisible in attendee grids and exported reports, Gevme retains the ability to read it for onsite check-in purposes only.
Importance: Successful encryption can be reversible.
Schedule
Registration data is crucial for processing email confirmations, invoices, ticket issuances, and other integrations daily. By default, anonymisation of designated fields is enforced at 6 am (GMT+8) every day.
Note:
If you wish to request for private schedule for your own organisations, please reach out to sales@gevme.com for a quotation.
For example: The anonymisation is initiated 1 month later after the event ends date.
Feature Enabling
Step 1: Identify the fields you wish to anonymise
These should be predefined fields to ensure consistency across different events/organizations.
Take note of the Fields Label and FieldName.
Step 2: Send the Request to Gevme
Contact us at cs.reg@gevme.com to request activation of the PII feature.
- Provide a list of fields/field names you wish to apply
- Specify the events or organizations where you want this feature activated.
For example:
Subject: Request for PII feature activation for XXX
- List of Fields to be applied:
| Field Label | Field Names in Gevme |
|---|---|
| Mobile Number | mobile |
| NRIC | nric |
- Database to apply: Attendee
- Anonymisation Format: _______________
Step 3: Request Confirmation
Since this is a data-related feature with irreversible anonymisation, Gevme will review your request and schedule a call to confirm requirements.
Once confirmed, a form will be shared with contract owners for endorsement prior to activation.