Introduction

In our ongoing efforts to enhance our Exhibitor Management, we are excited to introduce the new Online Exhibitor Manual (OEM) Portal. 


OEM will assist the event organisers and exhibitors in navigating and completing necessary forms for the Exhibition. With the Portal, exhibitors can now conveniently complete and submit forms directly within the platform, while event organisers gain control in form tracking.


For Event Organisers

The OEM Portal offers a range of features to simplify event management and form submission. Some key features include:


A person in charge (Exhibitor PIC) is to manage the Form Submission for the Booth.

Organisers upload a list of Exhibitor PICs (Person in Charge) to Gevme, along with the necessary information:


  • Exhibitor PIC Contact
    First Name
    Last Name
    Email (this field has to be unique in the whole PIC List)

  • Company Information
    Company name
    Company ID (This field has to be unique per company for tracking purchases)
    Booth number (Optional)
    Booth type (Raw Space 1, Raw Space 2, Shell Scheme 1, Shell Scheme 2)


Categorisation of Forms

Forms are presented either the Shell Scheme or Raw Space, making it easy for exhibitors to find the relevant forms based on their booth category.


If you have more than 2 categories, they can be arranged as well. 


This is an example of a Shell Scheme presentation.


Integrated Form Editor

The OEM Portal includes an intuitive Form PDF Editor that allows exhibitors to complete and submit forms directly within the platform. 


In need, the Exhibitors are able to Download/Upload the Forms, if it is more convenient.


This simple set-up allows Organiser adding / updating the Forms with ease if there are any changes by Stand Contractors and any other vendors.



Form Visibility Control

After the submission deadline, forms will be grayed out, indicating that they can no longer be edited. This helps maintain data integrity and ensures that exhibitors are aware when a form is no longer editable.


Single / Multiple Submission

To maintain data consistency, the OEM Portal restricts exhibitors to a Single Form Submission, avoiding miscommunication/confusion by Contractors/Vendors; or Allow Multiple Submission. Organiser can determine the preferred set-up. 


For Exhibitor PIC


Portal Login

PICs receive an email from the Organiser with the login instructions using email and OTP (One-Time Password) to access the Portal. 


Form Submission

Upon login, PIC will be presented with their set of forms for submission. 

- They can Fill in directly; or download to discuss with their team members; then upload a copy. 

- For an successful submission, an email acknowledgement with the submitted form will be sent to relevant stakeholders for actions - the Submitter, Form Owner (Contractor) and copy the Organiser (if required).



Reports & Monitoring for Organisers

Submission Status

Within the PIC List, you will be presented with PIC's Last Login and Submission Status (Incomplete / Complete) of Compulsory Forms for your monitoring. 



Schedule Reminders

Based on the Submission Status column, you can easily filter those records that have not submitted or partially submitted the Compulsory Forms to send reminder. 


In need, these reminders can be scheduled in advance with Gevme Smart List and Campaign Features.


For example: a reminder is pre-scheduled for July


View all Submitted Forms

The portal automatically records the date and time of each form submission, providing event organisers with a comprehensive list of submission.



Benefits for Event Organizers

The OEM Portal offers a range of benefits for event organizers, including:

  1. Streamlined Form Management
    With the OEM Portal, event organisers can easily manage and track form submissions in a centralized location, eliminating the need for manual tracking and document management.
  2. OEM Report
    Event organisers have access to a comprehensive report view, allowing them to track form submissions and progress. Exported report is also available for sharing with Stand Contractors and other Vendors in need.
    - Last logged-in timestamp
    - Form submission status
    - Submission date/time


Ready to enabling OEM for your Event?

Contact us at sales@gevme.com to get started. We're excited to help you leverage OEM for Exhibition Management.