Overview

Gevme’s latest enhancement enables event organisers to add on-site staff who can manage attendee check-ins—without requiring a Gevme account.


This feature simplifies on-site operations by allowing designated personnel to securely access the onsite module via an SMS link, ensuring a faster and more efficient event check-in process.


How the Feature Works

Organisers can add on-site users directly from the onsite module in the Gevme event dashboard.


A dedicated Onsite Users tab allows you to enter each user’s name and phone number, and optionally send an automated SMS invitation with a secure access link.


Once the user receives the SMS:

  • They click the secure link
  • Verify their identity using an OTP
  • Instantly access the onsite module


From there, they can check in attendees by searching names or scanning QR codes.


Key Features

  • No Account Required
    On-site users can log in via a secure SMS link and OTP—no account setup needed.
  • Quick User Setup
    Easily add users with just a name and phone number.
  • Automated SMS Invitations
    Send access links instantly upon adding users.
  • Flexible Access Control
    Set custom start and expiry times based on event schedules or specific time ranges.
  • User Management Tools
    Resend invitations or remove users anytime.
  • Secure Authentication
    OTP verification ensures safe and controlled access.


How to Set it Up

Step 1: Access the Onsite Users Tab

  • Log in to your Gevme event dashboard.
  • Navigate to Onsite from the left-hand menu
  • Select the Onsite Users tab


Step 2: Add On-site Users

  • Enter the user’s Name and Phone Number.
  • (Optional) Check Send Invite Automatically to send the SMS immediately
  • Click Add more users if needed
  • Once done, click Add Users


Step 3: Set Access Validity

  • Choose when each user’s access should begin and end:
    Match event start and end times, or
    Define a custom date and time range


Step 4: On-site User Login Flow

  • The staff receives an SMS with a secure link
  • Clicks the link and selects their country code
  • Enters their phone number to receive an SMS OTP
  • Inputs the SMS OTP to log in
  • The staff now will gain access to the onsite module
  • Users can then:
    Search attendees by name
    Scan QR codes for check-in


Minimum Browser Requirements

The device’s browser must meet the following minimum requirements:

  • Chrome/Edge 90+
  • Firefox 88+
  • Safari 14+