In GEVME, everything starts by creating an event. To create an event, access your events listing page by clicking on the GEVME logo in the top left hand corner of the interface.
Note: If you have access to more than one organisation, you will be presented with a screen to choose an organisation first. Click on the organisation that you want to manage and this will bring you to the events listing page of that organisation.
Once on the events listing page, click on the Create new event button in the top right hand corner:
The step to create a new event is divided into 2 parts.
Event details
The following are the options for Event Details:
Event Name
The name of your event. Note that the name that you enter here is used to pre-populate the event URL further down.
Mode
The Mode of your event can be Physical or Digital or Hybrid. The Venue inout fields will change based on the Mode.
The Venue details are shown on the Event landing page, Acknowledgement/Confirmation pages, Email header, Calendar invite, Invoice, Receipt & Wallet.
When Mode is selected as Physical
Event Venue: The name of the venue where your event is taking place, e.g. Emerald Conference Room, Mariott Hotel.
Event Address: The actual address of your event, e.g. 320 Orchard Road. The address you key in is used to locate the venue on the map.
Show map on the Event Page: The Venue map will be available on the Event Page when this flag is enabled.
When Mode is selected as Virtual
Virtual Platform: The URL link to the online event.
GEVME Live: LivePage Address is the URL link to Gevme's Online event
Others: Online Address is the URL link to the Online event
When Mode is selected as Hybrid
Physical Venue: The name of the venue where your event is taking place, e.g. Emerald Conference Room, Mariott Hotel.
Physical Address: The actual address of your event, e.g. 320 Orchard Road. The address you key in is used to locate the venue on the map.
Show map on the Event Page: The Venue map will be available on the Event Page when this flag is enabled.
Virtual Platform: The URL link to the online event.
GEVME Live LivePage Address is the URL link to Gevme's Online event
Others: Online Address is the URL link to the Online event
Start Date and Time
The starting date and time of your event. To add an ending date and time, click on the "Add end date and time" checkbox.
Time Zone
The time zone of your event.
Event Description
The Event Description appears on your Event Page. The content that you insert in the Event Description can be formatted just like in a word processor and can contain the following:
- Formatted text
- Images
- Tables
- Hyperlinks
Logo
The event logo. This also appears on your Event Page.
Base Colour
The Base Colour is used across various items related to your event, e.g. the event title on your Event Page, the title on your eDM's, your links etc. It can be considered as your event's brand colour. Ideally, this would be set to your official brand colour or to a colour which matches your brand colour.
Organizer
This is the official organizer of your event, as seen by the public. If you have not created any organizer profile before, click on the Create new organizer link. If you have created organizer profiles before, select a profile through the dropdown list. To edit an existing organizer profile, click on the Edit organizer link.
When creating or editing an organizer profile, this is a description of each field:
- Profile name
The profile name is only used for your reference and is only visible to you in the organizers listing dropdown in the backend. It is not visible to the public. - Organizer name
The organizer name and logo appear in various places:
(1) In the footer of your event page
(2) On the confirmation and acknowledgement pages that your participants see after they register for your event.
It is possible to enable/disable showing the Name from the Automated Messages and Emails settings.
(3) In the header of your transaction statements, e.g. your invoices and receipts. - Email sender name
The Email sender name appears in the From field in the email correspondences that your participants receive when they register for your event, e.g. the confirmation email, acknowledgement email, etc. - Organizer email
The Organizer email is used in 2 places:
(1) When the participant replies to your email correspondences.
(2) In the Contact the organizer message box which is triggered by clicking on the Contact the organizer link in the footer of your event page.
Note: By default, your email correspondences are sent from [email protected]. To be able to send emails from your own email domain, click here to read more on the topic. - Logo
The organizer logo appears in the footer of your event page and on the confirmation and acknowledgement pages that your participants see after they register for your event. - Organizer description
The organizer description appears on the confirmation and acknowledgement pages that your participants see after they register for your event. - Address, Phone, Social links and website
All these contact details are shown:
(1) In the header of your transaction statements, e.g. your invoices and receipts.
(2) In the Contact the organizer message box which is triggered by clicking on the Contact the organizer link in the footer of your event page.
Privacy
There are 2 settings for the privacy of your event:
- Public
Setting up your event as Public means that your event page (and hence the registration to your event) will be public and open to everyone. - Private
Setting up your event as Private means that your event page (and hence the registration to your event) will be only accessible to selected people.
There are 2 options for having a private event:
(1) Invitation-only
This means that your invitees must receive an email invitation with a unique registration link in order to register for your event.
(2) Password Protected
This means that your event page (and hence your registration) will be protected by a password and that people will only be able to access it by inserting the password.
Note: if you don't tick any of the 2 options above, and just tick on "Private" - the "Private" in this case, does not mean that the event cannot be seen by the public, there is no restriction to this event at all. It simply means you cannot share this event using such options (social media links, emails....)
Web Address
This is the URL of your event page.
Note: Event web addresses are unique in GEVME. That means that no two events can have the same web address.
Event Language
The language of your event. The options are:
- English (US)
- English (UK)
- Chinese (Simplified)
Event Type
Choose a type for your event from the dropdown. The options are:
- Appearance and Signing
- Attraction
- Camp, Trip and Retreat
- Concert, Performance
- Conference
- Convention
- Course, Training or Workshop
- Dinner, Gala
- Exhibition, Tradeshow or Consumer Show
- Festival or Fair
- Game or Competition
- Incentive
- Meeting or Networking Event
- Party or Social Gathering
- Race
- Screening
- Seminar or Talk
- Sports Event
- Tour
- Tournament
- Other
Event Topic
Choose a topic for your event from the dropdown. The options are:
- Auto, Boar & Air
- Business & Professional
- Charity & Causes
- Children
- Comedy
- Dance
- Education
- Fashion & Beauty
- Festival, Fair
- Film, Media & Entertainment
- Food & Drink
- Governemtn & Politics
- Health & Wellness
- Hobbies & Special Interests
- Home & Lifestyle
- Literary
- Music
- Party or Social Gathering
- Performing & Visual Arts
- Religion & Spiritualty
- Sale
- Science & Technology
- Screening
- Sports
- Travel & Outdoor
- Other
Registration
For the registration of your event, you are provided with 3 options:
- Registration Form
Choose this option if you just want a single registration form for one attendee to fill in. - Tickets
Choose this option if you want to have the possibility of having multiple categories of registration with price, as well as the possibility of having group registration. - RSVP
Choose this option if you want your event to be private, only invited people will be able to access the event.
For a more detailed explanation of the settings for tickets, check the article Understanding Tickets.
Compulsory Fields
The only compulsory fields to fill in and select when creating a new event are:
- Event Name
- Event Type
- Event Topic